NEW YORK APOSTILLE SERVICE
Get Your Apostilles Issued Successfully, On Time
✓ Avoid Rejections and Delays
✓ 24-48 Hour Service Available
✓ In Person or 100% Online
✓ Notarizations, Translations, & Document Retrievals
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Expert Apostille Consultation
You're preparing documents and obtaining apostilles for something important in your life: a visa to work or study abroad, a residency or citizenship in a country you've expatriated to, the establishment of a foreign subsidiary, or another personal/business milestone.
Our job is to make sure that you are presenting properly notarized documents and acceptable versions of vital records so that your apostilles are issued successfully by the State of New York or other state of issuance.
The more complicated your case, the more we recommend you call in to speak with one of our friendly and knowledgeable Apostille Experts. Even a seemingly simple New York City birth certificate can become complicated and commonly rejected for apostille request. Most folks don't have the proper long form version nor the required Letter of Exemplification issued by the New York City Department of Health and Mental Hygiene.
One of our apostille specialists will be happy to help you assess the appropriate way to authenticate your documents. We assign an apostille specialist to every order to assess from the beginning that we manage all parts of the order correctly.
NYC Birth Certificate Apostilles
NYC Birth Certificates are commonly rejected for apostille issuance. View a sample of a successfully completed NYC Birth Certificate Apostille and see how to avoid rejections by the NY Department of State:
Page 1 is a successfully issued apostille cover page binded to the rest of the NYC Birth Certificate related pages
Page 2 is a successfully issued county certification page - NYC Birth Certificates MUST receive a county certification from the County Clerk in order to receive an apostille (The Current County Clerk of New York County is Justice Milton Adair Tingling)
Page 3 is the correct long form Certificate of Birth needed to successfully obtain an apostille issued by current City Registrar Gretchen Van Wye. If you do not have a long form Certificate of Birth, call in so we can advise you on how to get one.
Page 4 is a Letter of Exemplification. All NYC Birth Certificates MUST have a Letter of Exemplification accompanying them in order to not be rejected for an apostille request. The Letter of Exemplification is issued by the New York City Department of Health and Mental Hygiene. If you do not have the Letter of Exemplification, call in so we can advise you on how to get one.
NYC Marriage Certificate Apostilles
NYC Birth Certificates are commonly rejected for apostille issuance. View a sample of a successfully completed NYC Birth Certificate Apostille and see how to avoid rejections by the NY Department of State:
Page 1 is a successfully issued apostille cover page binded to the rest of the NYC Marriage Certificate related pages
Page 2 is a successfully issued county certification page - NYC Marriage Certificates MUST receive a county certification from the County Clerk in order to receive an apostille (The Current County Clerk of New York County is Justice Milton Adair Tingling)
Page 3 is the correct Certificate of Marriage Registration issued by current City Clerk of the City of New York Michael McSweeney. Most people were NOT issued the correct version of the Certificate of Marriage Registration at the time of their marriage. Check to see if the name of the witness is listed underneath the date of marriage where it says "Witnessed by..." If you do not have the proper version of your marriage certificate, we can pick one up for you. If you are unsure, we can take a look at the version you have and advise whether it will be rejected or not for apostille request.
Why us?
Avoid Rejections
Many documents are likely to get rejected in NY when requesting an apostille. Avoid rejections and delays with our years of expertise.
Expedite Your Documents
We have agents on the ground in NYC ready to pickup and courier your documents for same day service if needed.
Seamless Notarizations
Let us handle any documents that need to be notarized first. Improper notarizations are the #1 cause for apostille rejection by the state.
Translations/ Intl. Shipping
We can produce both certified and sworn translations. Discounted International Shipping through DHL available.
ALL DONE WITH 3 EASY STEPS
Get a Free Quote
Don’t risk delays or rejections.
Talk to an apostille specialist now and get clear answers in minutes, or fill out our form for an instant online quote.
Assess Options
Get clear options and timelines for your specific case.
24–48 hour Express Service available.
Call early for same-day or next-day service.
Ship (FedEx/DHL)
We’ll generate the correct shipping label based on your case.
Domestic documents ship via FedEx; international shipments via DHL. For digital documents, we’ll advise.
What is an Apostille?
An Apostille, pronounced as "ah-po-steel," originates from the French term for certification.
An Apostille is a specialized certificate issued by the Secretary of State, or in the case of New York, the NY Department of State. It is attached to your original document to confirm its authenticity and legitimacy, ensuring its acceptance in foreign countries that are members of the Hague Apostille Convention.
Whether it's personal or business paperwork, we take care of getting apostilles from the U.S. state and federal authorities. In the State of New York, it's a two step process including both county certification and state apostille.
We have agents in key locations, including state capitals and Washington, D.C., to speed up the process of authenticating your documents for international use.
Just mail us your documents, and we’ll handle everything from start to finish—accurately and quickly, giving you peace of mind throughout the entire process.
HAGUE VS NON HAGUE COUNTRIES
In 1961, many countries joined together to create a simplified method of authenticating documents for universal recognition. Members of the conference, referred to as the Hague Convention adopted a document referred to as an Apostille that would be recognized by all member countries.
There are two categories of destination countries: those that are part of the Hague Convention and those that are not. Apostilles can exclusively be obtained for countries within the Hague Convention. If your intended destination falls outside the scope of the Hague Convention, it is categorized as a non-Hague Country. In such cases, authentication is required through the U.S. Department of State in Washington D.C. and/or embassy legalization for the specific country. If you are unsure what the process if for your specific document, give us a call.
What Documents Can I Apostille?
ABOUT US
We’re proud to be based in New York City and specialize in handling New York documents, but our expertise doesn’t stop there—we know the ins and outs of apostille services across the entire U.S. No matter where you’re located, we can help. We serve clients worldwide and work with reliable carriers like FedEx and DHL, to make sure your documents reach us safely and get where they need to go.
If your documents come from another state or the federal government, that’s no problem. We partner with trusted professionals across all 50 states to ensure quick and efficient processing, no matter where your documents originated.
While some apostille companies may treat you like just another number, we’re a family business that offers personalized, concierge service. We take the time to understand your needs and make sure everything is done right from A to Z. Need birth certificates or marriage certificates retrieved? We can retrieve them for you. Need documents translated? We offer both certified and sworn translations depending on what country you're working with. Our mission is to take all the stress and hassle out of the apostille process for you, so that you can just focus on the other aspects of your relocation or new business abroad.
ABOUT US
We’re proud to be based in New York City and specialize in handling New York documents, but our expertise doesn’t stop there—we know the ins and outs of apostille services across the entire U.S. No matter where you’re located, we can help. We serve clients worldwide and work with reliable carriers like FedEx and DHL, to make sure your documents reach us safely and get where they need to go.
If your documents come from another state or the federal government, that’s no problem. We partner with trusted professionals across all 50 states to ensure quick and efficient processing, no matter where your documents originated.
While some apostille companies may treat you like just another number, we’re a family business that offers personalized, concierge service. We take the time to understand your needs and make sure everything is done right from A to Z. Need birth certificates or marriage certificates retrieved? We can retrieve them for you. Need documents translated? We offer both certified and sworn translations depending on what country you're working with. Our mission is to take all the stress and hassle out of the apostille process for you, so that you can just focus on the other aspects of your relocation or new business abroad.